4 on 4 off shift pattern template excel

Looking over all of the schedules that we have converted to templates over the years, we notice that the most popular in 12 hour shifts, and overall, was the Pitman Schedule. However, the second most popular 12 hour shift schedule was, what we call, the Idaho Schedule. It is a 2-week, 12 hour shift schedule template. This would depend upon your department size and minimum staffing levels.

Above is a picture of what it would look like in Excel or Word. Below is what this 12 hour shift schedule for 7 days a week would look like as a template in scheduling software:.

While these are all 12 hour shifts, they keep a consistent day or night shift allowing the employees to adjust to the timing. This schedule does follow a similar pattern as the Pitman Schedule. They both have 4 shifts in one week, 3 shifts in the next, to equal out 42 hours each pay period.

The Idaho Schedule provides 24x7 coverage for patrol with 12 hour shift schedules for 7 days a week. If this is not the right schedule for your department, check back on our blog regularly for more schedule examples.

4 On 4 Off – 12 Hour Shift Pattern

You can subscribe at the top right of this page to receive one email a month giving you the latest articles posted. Want to take this information with you? View a printable version of this article by clicking on the button below! PlanIt Schedule can handle 24x7 schedules, such as the Idaho, with ease.

Call us today to get your questions answered and find out how much time scheduling software will be able to save your department PlanIt Police scheduling software is extremely powerful yet easy-to-use. It is meant to simplify scheduling and enhance communication for law enforcement agencies.

PlanIt Police is an online scheduling system for police departments. PlanIt is developed by Ragnasoft, Inc which has specialized in public safety scheduling solutions for over 10 years.

Simplify Scheduling. Enhance Communication. PlanIt Police. PlanIt Police Blog. Download a printable version of this Idaho Schedule Template so you can try it out. Subscribe To Email Updates. Contact Us. Other Products. More Information. Our Contacts.If you work a rotation that involves multiple shifts and follows a specific pattern, you can use this spreadsheet to create your yearly work schedule.

This template allows shift workers to create a yearly work calendar by defining a rotation pattern and a start date. The work days are highlighted automatically in the yearly calendar using a technique known as Conditional Formatting. This spreadsheet was designed based on the Rotation Schedule template, which does basically the same thing except shown in a different type of calendar layout.

4 on 4 off shift pattern template excel

The shift rotation is defined as a pattern of letters or numbers consisting of "x" for days off and either a number or letter to indicate which shift you are working. The letter or number for each shift is defined in the legend above the calendar. You can change the legend to match what you want to use in your pattern. This spreadsheet was designed to display the work calendar for a single employee or team.

However, you can duplicate the worksheet to set up calendars for different employees or teams. For example, the pattern "DDDDxxNNNNxxxx" would mean working 4 days in a row on the day shift Dfollowed by 2 days off, followed by 4 days in a row on the night shift Nfollowed by 4 days off. If you want the rotation pattern to skip holidays and weekends the spreadsheet refers to these as "non-working days" then you can select the option that works for you from a drop down at the top of the worksheet.

By default, the "Non-Working Days" option is set to "none. You can edit the list of holidays via the Holidays worksheet. If you select any option from the drop-down list other than "none" the holidays will be included as non-working days.

If you don't want to include holidays, you can delete the holidays from the list in the Holidays worksheet see the instructions in that worksheet.

Work Rotation Schedule. Employee Schedule Template. Horizontal Yearly Calendars New!I was recently asked if it would be possible to convert my annual calendar template into an automated work rotation schedulefor an employee who is working a rota consisting of a number of days on followed by a number of days off.

The result was the new template listed below. For other related scheduling templates, see the work schedule and shift schedule. License : Private Use not for distribution or resale. This template provides a convenient way to display your work rotation schedule, using the annual calendar template as a basis.

Just enter the year and start month, then use the other inputs to define your shift schedule pattern. The workbook contains 3 separate worksheets, each providing a slightly different set of features. In these worksheets, the rotation excludes both weekend days and holidays, all of which we call "non-working days.

The workbook contains a "Holidays" worksheet where you can list days that should be considered non-working days. This version of the rotation schedule allows you to show the rotation for multiple employees. You define the rotation pattern for each employee, all starting from a specific date. The template shows the total number assigned to each shift for each day.

This rotation schedule template does not handle all types of shift schedule patterns. But, it does a pretty good job of handling most of the common cases:.

Shifts that involve working X days followed by Y days off are easy to handle with this rota template. Just leave the "Shift 2" field blank. In some cases, an employee might work 2 days on Shift 1, followed by 2 days on Shift 2, followed by a number of days off. An example would be a 4-day shift pattern in which an employee works a 12 hour day shift the first day, followed by a 12 hour night shift the second day, followed by two days off. If using the String method, this would be defined as "12xx".

It is pretty common for an employee to be assigned a shift for an extended amount of time months? Though the rotation schedule template is set up to show an entire year, you could use it to just show a few months at a time by hiding or deleting the unneeded rows.Keep in touch and stay productive with Teams and Officeeven when you're working remotely. Learn how to collaborate with Office Tech support scams are an industry-wide issue where scammers trick you into paying for unnecessary technical support services.

You can help protect yourself from scammers by verifying that the contact is a Microsoft Agent or Microsoft Employee and that the phone number is an official Microsoft global customer service number. I work a 4 on 4 off shift pattern, where I work 4 late days then have 4 days off then 4 early days then 4 days off. This repeats over and over again.

4 on 4 off shift pattern template excel

I can not see any way of creating this in the Microsoft Calendar. I made it easily in the Google Calendar as it allowed me to repeat a 4 day event every 16 days, but the Microsoft one only alows 10 days maximum?

Did this solve your problem? Yes No. Sorry this didn't help. April 14, Keep in touch and stay productive with Teams and Officeeven when you're working remotely. Site Feedback. Tell us about your experience with our site. Lucky Luxy Created on August 14, Xbox Ambassador. What am I missing, surely there is a way to create this?

Thank you for help with this matter! This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question Independent Advisor. Hi Lucky, You can do it in Outlook desktop You can vote for and comment on this suggestion in uservoice.

That is the best way to show the product team that this is a needed feature.This spreadsheet contains over hundreds of one, two and three shift patterns. These patterns can be copied to the Shift Patterns worksheet in the Shift Scheduler spreadsheet to schedule the employees quickly and easily.

Template for Work Schedule, 10 hr Shifts, 4 on 3 off, Rotating Weekends

The patterns have also been proven in the industry and serve as a good starting point to work on. The sections below provide a basic understanding of the different shift patterns and how to use them. Single Shift Patterns In the diagram below, each column as shown by the vertical arrow are the different days of the week. The seven days of the week are shown by the number " Each row shows the different Legs that an employee can work on. A Leg is defined as a particular shift pattern in a particular week.

The "x" indicates a day off. A working day is shown as a shift number or shift ID. The number "1" in the diagram is used to indicate Shift 1, which is a working day.

In the row indicated by the horizontal arrow, an employee is working on day 1, 2, 3, 4 and 5 of the week and having off-day in day 6 and 7. An employee can be scheduled to work on any of the Legs and a total of 3 employees are required by the organization to work on the three different legs.

Shift Planner with Attendance Tracker

The specific shift pattern above will always have 2 employees available during a shift in this case shift 1. This information is also summarized in the "Number of Employees required" and "Number of Employees per Shift" fields.

Two Shifts Patterns The diagram below is a shift pattern for employees whose organization requires two different shifts each day. The two different shifts are indicated by the number 1 and 2.

The minimum number of employees per shift is 1. It is interesting to note that the shift pattern provides 3 days off break before an employee change from shift 1 to shift 2. Industry experience has shown that it is the most productive to the company and beneficial to the employee to provide a rest period during the transition of shifts.

This gives employees sufficient rest and time to adjust to the new shift. Three Shifts Patterns The diagram below shows a 3-shifts pattern. The shift pattern also provides rest time between shifts. At this point, it is important to note that the different shift patterns, including the one shift and two shifts patterns, can be further combined to schedule large number of employees.

For example, 50 employees can be scheduled by breaking them into two employees groups. All the shift patterns can be customized by changing the value of the cells. Rotating Legs With a shift pattern, an employee can be scheduled to work on a particular Leg every week.

Alternatively the employees can be scheduled to rotate among the different Legs each week. In addition, some shift patterns allow employees to be rotated on different Legs but still work on only 1 type of shifts. We will be explaining these in the three cases below.

The diagram below shows a two 7 legs shift patterns. Both patterns are similar as they require a total of 7 employees and 2 employees to be present in each of the shift. Fix Leg The first way to schedule the employees is to assign an employee to a specific leg.Shift Planner with Attendance Tracker for Excel is a powerful spreadsheet that should help any Human Resources or Operational managers creating their shift schedules with ease.

This spreadsheet is equipped with capability to swap employee assignment and calculate their working hours based on variety shift duration.

This spreadsheet should eliminate your manual tasks on finding and designing the most suitable shift schedule for your employees based on their availability and track their attendance. There are 46 pre-designed shift plans that are commonly used where you can test to see its visualization and work hour calculation before selecting the most suitable plan with your group and one custom shift plan table you can put your own pattern.

You can separate your group of employees with their own shift plans. For example, if you own a store, you may assign different shift plans for your storekeepers, supervisors, and security guards.

You can set two shifts per day for storekeepers where they work for a total 14 hours per day for both shifts, and they work 5 days per week.

4 on 4 off shift pattern template excel

Then, you can set one shift per day for supervisor who work 5 days per week. You can distribute your employees into 12 different shift periods with variety of shift patterns.

And you can separate employees into 6 teams where each teams could have until 20 employees. You can define different start and end working hour as well as its duration for each generated shifts. For example, you can set 3 shift periods where the first shift will work for 8 hours while the second and the third will work for 4 hours with different start time.

Their working hour will be calculated in respective daily and weekly working hour table automatically. You can set overlapping start and end shift for every shifts. For example, you can set 2 shifts where the first shift will start from AM and end at PM where the second shift will start from PM and end at PM. Once generated, you can see shift schedule for one year days. All of the groups will be shown within one shift board where you can select any period to be printed and distributed using print area tab menu.

You can hide or group unused shift dates any time. You can put your employee vacation plan dates where you can swap respective employees if their shifts fall on those dates. Employees who are not shown on their shift assignment will be marked red in absent worksheet. You can set codes for their absences. Based on generated schedules, daily and weekly work hour for all employees will be calculated automatically. You can put your company logo, name, adjust columns and rows, add more worksheets for your specific needs, or tweak formulas you need excel knowledge to do this in this shift schedule manager with attendance tracker.

But, remember that only shown worksheets are unprotected. It uses no Macro or VBA codes. You can use this spreadsheet with Excel for Windows and above and Excel for Mac and above without having any incompatibility issues.

TECH-005 - Create a quick and simple Time Line (Gantt Chart) in Excel

Any employees are allowed to use this spreadsheet as long as they are working within one company. Average rating 4. Vote count: No votes so far! Be the first to rate this template. How do I strip Integers and leave only the decimal from a number in Excel ? I am very novice using spread sheets. I am not great on the use of formulas.

Thanks in advance for any help you can offer. This is great I was looking for something like this give me an approach to tackle a hospital shift with five or six different types of shift work.The standard 4 on 4 off 12 hour shift pattern is one of the most popular sequence based shift patterns for 12 hour shifts.

However, in almost all cases shift changes only take place between days off. This example demonstrates a change to the juxtaposition of shifts which enable a shift change to take place in the 4 day work sequence. Where this modification is adopted it improves workplace outcome and generates a significant staff cost benefit without incuring any additional overhead.

I have not had an occasion where staff have resisted this proposed change. To learn more about automating your employee schedules with shift patterns, please visit Intellicate Schedule24 Resource Manager.

For example there is a big difference working 7 night shift straight thru and two days off; and 4 night shifts separated by a 24 hour break followed by four days off. You can check out an example of what we mean here. Latest research "Night shifts can 'double' breast cancer" Intellicate Blog says:. July 3, at pm. Search for:. Recent Posts. Responsive Theme powered by WordPress.


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